Financial Administrator: Debtors & Billing

Quatro Cleaning

Introduction

Quatro Cleaning Services / Quatro Hygiene is looking for an experienced and highly organised Financial Administrator: Debtors & Billing to join its Finance team in Lynnwood, Gauteng.

You will take ownership of the debtors and billing function, covering debtors management, billing, reconciliations, financial reporting and general financial administration. If you are hands-on, proactive and confident following up firmly but professionally, this is a great opportunity to make the function your own.

Duties & Responsibilities

Debtors Management

• Manage debtor accounts and actively follow up on outstanding payments
• Obtain remittances and allocate payments accurately
• Process daily bank statements and maintain accurate debtor records
• Maintain the debtors age analysis and provide payment and cash-flow forecasts
• Follow up with clients on outstanding accounts and payment arrangements
• Investigate and resolve account discrepancies and client queries

Billing

• Manage recurring and non-recurring billing
• Ensure invoices are accurate, authorised and issued to clients on time
• Process credit notes, journals and account reallocations
• Reconcile invoices, statements and billing accounts
• Maintain client, contract and billing records

Financial Administration & Reporting

• Assist with general ledger, trial balance and income projection information
• Check accrual, loan, intercompany and billing reconciliation accounts
• Assist with month-end procedures, monthly journals and reporting
• Perform general finance and administrative duties

Desired Experience & Qualification

• Matric (essential)
• A recognised post-school qualification in Finance, Accounting, Bookkeeping or Financial Management (advantageous)
• 3-5 years’ relevant experience in debtors, billing and financial administration
• Practical experience with Pastel or a similar accounting system
• Good working knowledge of Microsoft Excel
• Experience in invoicing, debtor reconciliations, age analysis, credit notes and journals
• Strong numerical ability and excellent attention to detail
• Strong administrative and organisational skills
• Ability to work accurately under pressure and meet deadlines
• Confident, professional communication skills, with the ability to follow up firmly with clients on outstanding accounts

The Ideal Candidate

We are looking for someone who is hands-on, accurate, organised and proactive, with strong financial administration skills and the ability to take ownership of the debtors and billing function. You will be comfortable following up persistently on outstanding payments while maintaining professional client relationships.

Package & Remuneration

Market Related Salary Offered

About the Role

We are seeking a skilled and reliable Security Systems Technician to join our team. The successful candidate will be responsible for the installation, configuration, maintenance, and support of electronic security systems, with a strong focus on Impro access control, Hikvision CCTV, Axis VMS, and physical perimeter control systems such as boom gates and turnstiles.

This role requires a hands-on individual with strong technical troubleshooting skills, good communication, and the ability to work independently on client sites.

Key Responsibilities

Installation & Configuration

• Install, configure, maintain and commission:
  • Impro Access Control Systems (including controllers, readers, software)
  • Hikvision CCTV cameras and NVR systems
  • Axis Camera Management & VMS platforms
  • Boom gates, turnstiles, and related access peripherals
• Verify proper system operation and integration with existing infrastructure.
• Perform system upgrades, firmware updates, and expansions.

Maintenance & Troubleshooting

• Conduct routine preventative maintenance on all security systems.
• Diagnose and resolve technical issues onsite.
• Test system functionality and perform fault-finding on hardware networks, cabling, and software configurations.
• Provide accurate service reports and documentation after every job.

Client Support & Service Delivery

• Deliver professional customer service and technical support.
• Provide user training on operating systems (access control, CCTV, VMS).

Documentation & Compliance

• Maintain proper documentation on installations, configurations, and changes.
• Ensure compliance with company procedures, safety standards, and industry best practices.

Technical Competencies

Required

• Strong knowledge and hands-on experience with:
  • Impro Access Control Systems (Essential)
  • Hikvision CCTV Systems (IP cameras, NVRs)
  • Axis Communications Products (Cameras & VMS)
  • Boom gates and turnstiles (installation, wiring, logic control)
  • Electric Fencing
• Understanding of:
  • TCP/IP networking fundamentals
  • PoE, VLANs, and basic switching
  • Low-voltage and structured cabling
• Ability to read and interpret:
  • Technical drawings
  • Network diagrams
  • Wiring schematics

Advantageous

• Experience with server-based VMS platforms
• Electrical or electronic engineering background
• Certifications in Hikvision, Axis, and Impro

Behavioural Competencies

• Attention to Detail: Ensures high installation quality and accurate diagnostics.
• Problem-Solving Ability: Logical thinker able to troubleshoot complex system faults.
• Customer Orientation: Communicates clearly and maintains a professional approach.
• Reliability & Accountability: Takes ownership of tasks and delivers on commitments.
• Time Management: Manages workload effectively and meets deadlines.
• Teamwork: Works well within a team but can operate independently when required.

Qualifications & Experience

• Grade 12 / Matric (required)
• Technical certificate or diploma in Electronics, IT, or related field (advantageous)
• 3–5 years’ experience with electronic security systems
• Valid driver’s license (required)
• No criminal record (required)
• PSIRA registered (required)

About the Role

We are seeking a Junior Investigator to join our team on a 6-month fixed-term contract based in Rustenburg. This opportunity is ideal for an individual looking to gain practical experience in investigations within a structured and professional environment.

Minimum Requirements

• 1–2 years’ relevant experience in investigations or security
• Grade 12 / Matric (essential)
• Valid driver’s licence with own reliable transport
• Good observational and analytical skills
• Strong attention to detail
• Ability to handle sensitive information with confidentiality
• Good communication and report-writing skills
• SAPS background advantageous
• High level of professionalism
• Willingness to travel locally and work flexible hours when required

Key Responsibilities

• Assisting with investigations and information gathering
• Conducting surveillance and site visits
• Taking statements and compiling accurate reports
• Collecting and documenting relevant evidence
• Supporting senior investigators with case work
• Liaising with clients, witnesses, and relevant stakeholders
• Maintaining confidentiality and professionalism at all times

What We Offer

• Market-related remuneration
• Hands-on experience in a professional investigative environment
• Opportunity to build skills and industry knowledge

 

Additional Details

• Contract Type: 6-month fixed-term
• Submit your CV to: Charon@quatro.co.za

About the Role

We are currently recruiting a Junior Close Protection Officer (CPO) to be based at a client site in Centurion. This role is ideal for a disciplined and professional individual with a strong interest in personal protection and client safety.

Minimum Requirements

• Valid firearm competency certificate (essential)
• 1–2 years’ relevant close protection or security experience
• Must have own reliable transport
• Valid driver’s licence
• High level of professionalism
• Physically fit and well-presented
• Strong situational awareness and attention to detail
• Good communication and interpersonal skills
• Ability to remain calm under pressure
• Willing to work irregular hours, including weekends and public holidays
• Ability to travel out of province on occasion

Key Responsibilities

• Providing close protection services to the client
• Conducting risk assessments and maintaining situational awareness
• Planning and executing secure movements and escorts
• Monitoring surroundings and identifying potential threats
• Liaising with security teams and relevant personnel when required
• Maintaining discretion and confidentiality at all times

What We Offer

• Market-related salary
• Opportunity to grow within a professional security environment
• Exposure to high-level protective operations

 

Additional Details

• Submit your CV to: charon@quatro.co.za

About the Role

We are seeking a highly organised, proactive, and detail-oriented Administrator / Travel Coordinator to support our Security Operations team based in Centurion. The successful candidate will be responsible for coordinating travel and accommodation for security personnel, managing administrative functions, supporting procurement activities, and processing transactions within SAP.

This role is critical to ensuring the efficient deployment of personnel, effective supplier coordination, and smooth day-to-day operational support across multiple projects.

Key Responsibilities

Travel & Logistics Coordination

• Coordinate domestic and international travel arrangements, including flights, accommodation, vehicle hire, and ground transport.
• Prepare and maintain travel itineraries for operational personnel.
• Manage travel changes, emergency bookings, and deployment logistics.
• Liaise with travel agencies, airlines, hotels, and other service providers.
• Monitor travel expenditure and ensure compliance with company policies.

Administrative Support

• Provide administrative support to the Security Operations team.
• Prepare reports, presentations, spreadsheets, and operational documentation.
• Schedule meetings, training sessions, and operational briefings.
• Maintain personnel records, training certificates, and compliance documentation.
• Assist with project administration and operational planning activities.

Procurement & Supplier Management

• Generate and process purchase requisitions and purchase orders.
• Obtain quotations and coordinate supplier pricing and approvals.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Track orders and maintain procurement records.
• Support contract administration and supplier onboarding processes.
• Ensure procurement activities comply with company policies and procedures.

SAP Administration

• Capture and process purchase requisitions and purchase orders in SAP.
• Create and maintain vendor information within SAP.
• Monitor purchase order status and follow up on outstanding transactions.
• Assist with goods receipt processes and invoice matching.
• Generate SAP reports as required by management.
• Support procurement, finance, and operations teams with SAP-related administrative functions.

Minimum Requirements

• Grade 12 / Matric.
• Relevant qualification in Business Administration, Procurement, Logistics, Travel Management, or a related field.
• Minimum 3-5 years’ experience in an administration, travel coordination, procurement, or operational support role.
• Practical working experience with SAP procurement and purchasing modules.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent planning, organisational, and communication skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• High level of accuracy and attention to detail.

Preferred Experience

• Experience within the security, mining, facilities management, construction, or services industry.
• Exposure to operational staff deployments and travel coordination.
• Experience managing supplier relationships and procurement processes.
• Knowledge of procurement best practices and financial controls.

Key Competencies

• Strong administrative and coordination abilities.
• Procurement and supplier management skills.
• SAP proficiency.
• Excellent problem-solving and decision-making skills.
• Ability to work under pressure and meet deadlines.
• Strong verbal and written communication skills.
• Professionalism, integrity, and confidentiality.
• Team player with a proactive approach.

What We Offer

• Opportunity to work in a dynamic security operations environment.
• Exposure to national projects and operational deployments.
• Supportive and professional team culture.
• Competitive remuneration package aligned with experience and qualifications.
• Opportunities for growth and development.

Site Manager

Quatro Security Services

• Location: Germiston
• Department: Security Operations
• Reporting to: Key Account Manager

Introduction

Quatro Security Services invites suitably qualified and experienced candidates residing in or near Germiston to apply for the position of Site Manager.

Main Purpose

The Site Manager will manage the daily security operation and ensure compliance with the client’s requirements, QSS policies, the service-level agreement, site procedures and applicable legislation.

Key Responsibilities

• Manage the daily security operation and contracted personnel.
• Ensure all posts are staffed according to the approved deployment.
• Manage rosters, attendance, leave, absenteeism, relief and overtime.
• Conduct parades, inspections, toolbox talks and employee briefings.
• Ensure security officers comply with post instructions, SOPs and client requirements.
• Maintain professional communication with the client, QSS management and the Control Room.
• Ensure incidents are immediately reported, investigated and correctly captured on CiiMS.
• Submit accurate incident reports, statements and supporting evidence within the required timelines.
• Monitor access control, searching, patrols, key control and emergency procedures.
• Ensure time-and-attendance and patrol devices are used correctly.
• Maintain accurate occurrence books, registers, employee files and site records.
• Manage uniforms, radios, panic systems and other site equipment.
• Investigate complaints and implement corrective action.
• Manage employee conduct and initiate the correct disciplinary process when required.
• Attend client meetings and submit operational reports.
• Ensure compliance with health, safety and risk-management requirements.
• Maintain high standards of service delivery and client satisfaction.

Minimum Requirements

• Grade 12 or equivalent qualification.
• Valid PSIRA registration, preferably Grade A.
• At least three years’ experience in security supervision or site management.
• Experience in a warehouse or logistics environment will be an advantage.
• Sound knowledge of access control, incident management and security procedures.
• Experience managing employees, rosters, attendance and disciplinary matters.
• Good computer skills, including Microsoft Outlook, Word and Excel.
• Strong written and verbal communication skills.
• Ability to compile professional incident and operational reports.
• Valid driver’s licence and reliable transport.
• Willingness to work flexible hours and respond to after-hours emergencies.
• Must reside in Germiston or the surrounding area.
• Must have a clear criminal record and meet all QSS vetting requirements.

Required Competencies

• Leadership and accountability.
• Strong client-service orientation.
• Planning and organisational ability.
• Attention to detail.
• Sound judgement and problem-solving.
• Ability to work under pressure.
• Professional communication.
• Conflict and employee management.
• Integrity and confidentiality.

Application Requirements

Applicants must submit the following to recruitment@quatro.co.za:

• An updated CV.
• A certified copy of their identity document.
• A certified copy of their PSIRA certificate.
• Copies of relevant qualifications.
• A copy of their valid driver’s licence.
• Proof of residential address.

Only candidates meeting the minimum requirements will be considered. Shortlisted applicants will be required to complete QSS screening and vetting processes.

Quatro Security Services reserves the right not to make an appointment.